Licensing & Compliance Specialist

Spring, TX
Full Time
Mid Level

Licensing & Compliance Specialist

Join an Employee-Owned Industry Leader

Electra Link is seeking a detail-oriented and highly organized Licensing & Compliance Specialist to support the company’s Legal and Accounting departments in the areas of business licensing, contractor licensing, compliance administration, payroll tax support, sales tax support, business registrations, and jurisdictional research.

As an employee-owned company (ESOP), Electra Link offers team members the opportunity to directly share in the company’s long-term success and growth. We are committed to investing in our employees, maintaining a collaborative culture, and providing long-term career advancement opportunities.

This is an excellent opportunity for a motivated administrative and compliance professional looking to grow with a stable and respected Texas-based organization.

Position Summary

The Licensing & Compliance Specialist is responsible for coordinating business licenses, contractor registrations, and compliance activities across multiple jurisdictions while supporting Legal and Accounting with operational compliance initiatives.

This role will also assist with researching applicable state and local payroll tax, sales tax, employment registration, licensing, permitting, and jurisdictional requirements related to employees and operations working in new or temporary jurisdictions. The position supports internal teams by helping identify and summarize applicable compliance obligations before operations begin in a new state or locality.

The ideal candidate will have experience in licensing administration, contractor licensing, compliance tracking, documentation management, regulatory research, and multi-jurisdictional coordination. This position requires exceptional organizational skills, attention to detail, strong communication abilities, and the ability to manage multiple deadlines in a fast-paced environment.

Essential Duties and Responsibilities

  • Prepare and submit business and contractor licensing applications, renewals, amendments, and registrations

  • Track licensing deadlines, expiration dates, filing requirements, and ongoing compliance obligations

  • Research state, local, and federal licensing requirements across multiple jurisdictions

  • Conduct jurisdictional research to support operations in new or temporary work locations, including:

    • State and local withholding tax requirements

    • Employment registration requirements

    • Sales tax registration requirements

    • Workers’ compensation and unemployment insurance considerations

    • Business tax obligations

    • Licensing and permitting requirements

    • Other employment-related compliance obligations

  • Prepare, organize, and maintain licensing documentation, including:

    • Corporate records

    • Financial documents

    • Regulatory filings

    • Insurance documentation

    • Supporting compliance records

  • Maintain accurate licensing databases, tracking systems, and compliance records

  • Communicate with government agencies, regulatory bodies, and internal departments regarding licensing and compliance requirements

  • Assist with audits, compliance reviews, and regulatory reporting requests

  • Support operational compliance initiatives related to multi-state business activities

  • Identify opportunities for process improvements to increase efficiency and accuracy within licensing and compliance operations

  • Assist with documenting and maintaining licensing procedures, compliance reference materials, and internal process guidelines

  • Provide timely updates and status reports regarding licensing activities and compliance matters

  • Maintain confidentiality and professionalism while handling sensitive company and employee information

Preferred Experience & Qualifications

  • Minimum of 3 years of experience in licensing, compliance administration, contractor licensing, or related administrative support roles

  • Strong understanding of regulatory compliance, contractor licensing, and registration processes

  • Experience managing licensing activities across multiple jurisdictions preferred

  • Experience in construction, consulting, accounting, legal, or other industries supporting multi-state compliance activities preferred

  • Comfort with basic payroll tax, sales tax, employment registration, and jurisdictional compliance terminology

  • Ability to research and summarize applicable state and local requirements to support Legal and Accounting review

  • Strong analytical, organizational, and problem-solving skills

  • Excellent attention to detail and accuracy

  • Ability to manage multiple projects and deadlines simultaneously

  • Strong written and verbal communication skills

  • Proficiency in Microsoft Office Suite and database management systems

  • Ability to work independently and collaboratively within a team environment

  • High school diploma or equivalent required

  • Additional education in Business Administration, Legal Studies, Accounting, Paralegal Studies, or related fields is a plus

  • Experience with compliance management systems, contractor licensing platforms, or ERP systems preferred

Core Competencies

  • Organizational Skills

  • Communication & Collaboration

  • Time Management

  • Attention to Detail

  • Problem Solving

  • Research Skills

  • Critical Thinking

  • Reliability & Accountability

  • Ability to Manage Multiple Priorities

  • Confidentiality & Professionalism

  • Sense of Urgency & Initiative

  • Documentation Management

  • Regulatory & Jurisdictional Research

Work Environment

This position operates in a professional office environment and may require occasional interaction with government agencies, regulatory entities, and internal departments. The role may involve managing multiple priorities and deadlines in a fast-paced operational setting.

Compensation & Benefits

Electra Link offers a competitive compensation package based on experience, along with opportunities for professional growth and advancement.

Benefits include:

  • Medical, Dental, and Vision Insurance

  • Paid Life Insurance with Buy-Up Options

  • Short-Term and Long-Term Disability (STD/LTD)

  • Supplemental Ancillary Benefits

  • Paid Time Off (PTO)

  • 401(k) and Roth Retirement Plan

  • Employee Stock Ownership Plan (ESOP)

  • Career Development & Advancement Opportunities

Why Electra Link?

Electra Link is a Texas-based, employee-owned company with a long-standing reputation for delivering innovative, high-quality electrical and technology solutions. Our employees are the foundation of our success, and we are committed to creating a culture built on teamwork, accountability, integrity, and long-term career growth.

If you are looking for an opportunity to grow your career while contributing to a dynamic and expanding organization, we encourage you to apply.

Electra Link is an Equal Opportunity Employer committed to creating an inclusive workplace for all employees.

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